(1) Who we are and our commitment to protecting your privacy
“Personal data” means any information relating to an identifiable living person who can be directly or indirectly identified through that information.
We process personal data in accordance with the Data Protection Act and the General Data Protection Regulation 2016/679 (GDPR).
This policy (together with our terms & conditions and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. We keep certain basic information when you visit our website and recognise the importance of keeping that information secure and letting you know what we will do with it.
(2) Our Data Controller
For the purpose of the Data Protection Act 1998 (the Act), the Data Controller is KDR CREATIVE MEDIA Ltd., 1 The Maltings, Liphook Road, Whitehill, Hampshire, GU35 9DD (registration number 06987276). Our Data Protection Officer is Karim Rkaina.
Any queries in relation to the handling of personal data may be contacted via email at email@example.com, or by post to: Data Protection, KDR CREATIVE MEDIA Ltd., 1 The Maltings, Liphook Road, Whitehill, Hampshire, GU35 9DD. Queries must be made in writing.
(3) Types of data we may collect from you
(3.1) We may collect and process the following data about you:
- Information that you provide by filling in forms on our site kdrcreative.co.uk (our site). This includes information provided at the time of submitting our enquiry form or requesting further services. We do not print out the email with the enquiry details.
- We may also ask you for information when you report a problem with our site.
- If you contact us, we may keep a record of that correspondence.
- Details of your visits to our site including, but not limited to, traffic data, location data, weblogs, operating system, browser usage and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
(3.2) IP addresses and Website cookies
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual and we will not collect personal information in this way.
We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve our site and to deliver a better and more personalised service. They enable us:
- To estimate our audience size and usage pattern.
- To store information about your preferences, and so allow us to customise our site according to your individual interests.
- To speed up your searches.
- To recognise you when you return to our site.
- Please see more information about cookies – http://www.allaboutcookies.org/.
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser, and stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
First-party cookies are set by the site domain listed in the address bar. Third-party cookies come from other domain sources that have items, such as images, embedded on the page. See Wikipedia for full definition of Cookies.
We use both “session” cookies and “persistent” cookies on the website. Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
We will use the session cookies to: keep track of you whilst you navigate the website; and prevent fraud and increase website security. We will use the persistent cookies to: enable our website to recognise you when you visit; keep track of your preferences in relation to the use of our website; and track your usage of services and plugins.
Cookies used on this website
1st party cookies
wordpress_*, wp-settings-*, PHPSESSID
This site uses WordPress which uses a number of cookies related to user logons, commenting and subscriptions. WordPress also creates the cookie PHPSESSID – This is a standard session cookie which will expire when the session closes – it is used as a unique identified for each client using the site.
3rd party cookies
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites.
For more information on cookies including how to block them please visit http://www.allaboutcookies.org/.
We offer WPA2-PSK protected guest Wifi at our offices for your convenience.
When you use KDR Creative Media Wi-Fi, we may collect data about:
- your device;
- the volume of data which you use;
- the websites and applications which you access; and
- your usage by access time, frequency and location.
(3.4) Mailing list
As part of the registration process for our e-newsletter, we collect personal information. We use that information for a couple of reasons: to tell you about stuff you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We NEVER rent or trade email lists with other organisations and businesses.
We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our data protection officer Karim Rkaina.
(4) Uses made of your information and the legal basis for processing
We use information held about you in the following ways as allowed for in the Data Protection Act and GDPR regulations:
- To ensure that content from our site is presented in the most effective manner for you and for your computer.
- To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes. All electronic marketing communications contain instructions on how to opt out of further marketing.
- To carry out our obligations arising from any contracts entered into between you and us.
- To allow you to participate in interactive features of our service, when you choose to do so.
- To notify you about changes to our service.
- To maintain network and information security.
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
(5) Disclosures of your information
We may share your information with:
- Any member of our company.
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them or you;
- Analytics and search engine providers that assist us in the improvement and optimisation of the Site;
- Third party support services, such as, but not limited to project management tools, accounting systems and hosting data centre.
- To the extent that we are required to do so by law;
Third Party Service Providers
We uses the following third-party suppliers of services that may contain your personal data:
|Supplier||Service provided||Security documentation|
|Microsoft 365||Emails, document management||Privacy information|
|1 & 1 Internet||Emails, document management||Privacy information|
|MailChimp (US)||Email marketing||Privacy information|
|Google Analytics (US)||Web activity tracking||Privacy information|
|Mailgun (US)||Emails||Privacy information|
|Swift Internet (Uk)||Emails, web hosting||Privacy information|
(6) Where, how, and for how long we store your personal data
All information that you provide to us is stored on our, or our selected business partners, secure servers, and we will take reasonable steps to protect your information in accordance with this policy, including (without limitation):
- Installing a secure firewall;
- Using anti-virus software;
- Data exchanged with our website and third-party providers is encrypted using transport layer security (TLS).
- Carrying out regular back-ups.
- We make an assessment of the minimum period to store personal data taking into account relevant laws and have processes to ensure data is securely deleted or anonymised when there is no longer a reason to keep it for the purposes for which it was gathered. All data sent via website forms is passed through a third party relay service and deleted after 30 days.
- Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of any data transmitted to the website; and any such transmission is at your own risk. Once we have received your information, we will use procedures and security features to try to prevent unauthorised access
(7) Your rights
- To be informed about the collection and use of your personal information;
- To access the data about you which we hold. The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. We will provide this information in 30 or less days.
- To correct the details we hold
- To have data we hold on you erased.
- To restrict the use we make of your data
- The right to object to processing or to marketing (see 7.2)
- To data portability
- The right to complain to the supervisory body – known as the Information Commissioners Office – contact 030 123 1113
- If you would like to request the information we hold about you under a Subject Access Request (“SAR”) you can download the SAR application template here. Please replace the yellow text with your relevant information and send it back to us.
- Rights in relation to automated decision making and profiling
(7.2) Marketing opt – out
You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes, and will request your explicit permission to use for this purpose. If at a later date, after having given explicit consent, you change your mind, you can exercise your right to prevent such processing by contacting us at KDR CREATIVE MEDIA Ltd, 1 The Maltings, Liphook Road, Whitehill, Hampshire, GU35 9DD or putting your request in an email to firstname.lastname@example.org
Our site may, from time to time, contain links to and from other websites and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
(7.3) Mailing / Marketing lists and gaining explicit permission
If we ask you to join our mailing list, we will specify the purposes for which we are doing this, what data we are collecting, and for how long we hold that information. Only once we have received your explicit permission in an email or form data will you be signed up to our mailing list. The date and time of your request will be logged on our system.
Please note – our contact forms on our website DO NOT sign up the user to a mailing list. Contact details are only requested specifically for the use of establishing a contact for either quotations or requests for further information or to book an appointment. Permission is always explicitly requested and logged BEFORE your details are added to a mailing list.
If you prefer not to receive marketing material from KDR Creative Media, please inform us of your name, organisation, address and whether you prefer not to receive this material by email, post or text, by sending an email to: email@example.com
This policy was last reviewed on 09 May 2018.